The John Bolton
In February 2024, we had the sad news that John Bolton, a member of Somerset ASA’s Management Committee, had passed away suddenly.
John, like so many of us, came into the sport to support his daughter, and he became treasurer of Dorset County. He also helped set up the website for the South West Region. Latterly, he joined Somerset ASA and worked tirelessly, setting u communication systems and advising on governance of the county.
He was always very knowledgeable and kept abreast of all the latest developments in swimming. The county website and news feeds kept u all informed about the county news and from further afield. He always seemed to know when our swimmers were swimming, even if this was in some relatively obscure event, and had a report on it. Even when swimmers had left the county, there was still an honourable mention. He was across it all.
We extend our condolences to John’s family, and those that he worked with and supported. In his memory and in recognition of his contribution to our sport, we have created a development meet that John would have approved of, one for long distance development of developing swimmers.
Thank you John for everything you did for our sport. Let the competition begin!
The John Bolton
Somerset ASA Long-Distance Development Meet
Event Conditions, Qualifying Times and Programme (click here to download Hy-Tek Files)
Level 3 Meet
Licence Number: 3SW241427 & 3SW241428
Part One: Saturday, November 16th, 2024, at Hutton Moor Leisure Centre
Part Two: Saturday, November 23rd, 2025, at Millfield School Pool
Download the Conditions and Qualifying Times pdf here
Events
800m & 1500m
Short Course: 25m Pool
~ Commemorative Medals awarded to all competitors ~
Qualifying times are “Slower Than”
Ages will be at December 31st, 2024
Competitors must be aged 11 and over on the date of competition
Closing date for entries: 17:00 Hours on Friday, October 25th, 2024
Entries will be confirmed on Sunday, October 27th, 2024
Payment by Friday, November 8th, 2024
The John Bolton
Promotor’s Conditions
- All events shall be competed for under Swim England Laws and Regulations Technical Rules of racing
- This meet has been designated as a development meet (Licensed to Level 3) to extend the opportunity of good class competition for emerging competitors. A maximum time for each event and age group will be published and competitors who have achieved better than that listed are not permitted to enter
- The competition is open to members of clubs affiliated to Somerset ASA, eligible to compete and registered in accordance with Swim England laws and technical rules
- The Promoter, Somerset ASA, reserves the right to reject any entry without giving a reason. By submitting entries, competitors accept the rules of this competition. Competitors whose entries are accepted and subsequently found to have been entered in the wrong event(s)
- because of incorrect entry information will be withdrawn from the event(s) and will not have their entry fees refunded
- because of an organiser error, will be withdrawn from the event(s) and will at the organiser’s discretion and without further obligation or liability by the organiser either a) be entered in the correct event or b) receive a refund of the relevant entry fee(s)
- The pools are 25m and the competition will be swum short course with anti-wave lane ropes
- Clubs are to contact the Meet Promoter if a secondary strobe light is required during the competition
- The acceptance of competitors will be based on times submitted. It is essential that only times achieved, or club time trials as agreed by the club coach be entered. As many heats as possible will be run in the time available for the meet. Times must be supplied with entries,
NT entries will not be accepted - Competitors who have competed at Nationals within the last 12 months will not be permitted to enter the event they have competed in at that level
- Competitors cannot enter an event in which they have achieved an official time faster than the published upper time in any competition, whether licensed or unlicensed, during the specified qualifying period prior to the closing date of the competition.
- Competitors with WPS Functional Ability Classification or a Certificate of Swimming Disability achieving Para-Swim/Disability Consideration Standards for County Events will be accepted as time permits
- WPS Functional Ability Classification MUST be declared on the entry email. Competitors with a Certificate of Swimming Disability MUST present to the Certificate to the Referee at the start of the relevant session before racing commences.
- Para-Swim/Disability competitors may enter any event that is not deemed a Para-Swim Event, subject to satisfying the relevant qualifying or consideration standard(s) as specified in the entry conditions
- To ensure safety procedures and protocols are observed, together with the well-being of all competitors, all associated medical conditions must be declared on a Health Information Form with the management plan for the condition and submitted to the Promoter at least two weeks before the date of competition. The declaration shall be made by the competitor/parent/guardian for the sole use of those persons with responsibility for health and safety during the competition. The content of the declaration will be held in strict confidence, and only shared when essential to ensure the safety of the competitor during the competition. The forms submitted by competitors entering an event in this meet will be held securely on file until the final Somerset ASA competition of the 2024/2025 season.
- All competitors must be Swim England Club Compete registered prior to submitting entries
- The Female category is for birth sex females in accordance with Swim England’s Transgender and non-Binary Competition Policy. By entering the ‘Female’ category, a swimmer confirms that their birth sex is female
- Competitors must be race ready when reporting to marshalling
- Should the event be oversubscribed an equal amount of the fastest competitors from each event and age group will be scratched
- Entries are to be made via Hy-Tek Team Manager compatible format. All entries are to be emailed to compsecretary@somersetasa.co.uk and include the information requested on the Event Entry Submission. The closing date for entries will be 17:00 Hours on Friday October 25th, 2024
- Confirmation of entries and entry fees to pay will be received by clubs on Sunday 27th October 2024. Clubs are to check their confirmed entries thoroughly in case competitors have been scratched in line with point 15 above
- Once entries have been confirmed to clubs no refunds will be given for competitors who subsequently withdraw
- A refund for withdrawal on medical grounds will be considered provided a request is made to the Promoter no later than 72 hours prior to the start date and time of the applicable weekend of competition and must be supported with a medical note within four weeks of that date
- The entry fee is £10.00 per event
- 21 Payment by BACS transfer only must be paid directly into to the Somerset ASA bank account by Friday 8th November 2024. Evidence of cleared funds will be confirmed by the Treasurer to the Competition Secretary prior to the event. Clubs who do not have evidence of cleared funds by the date above will not be able to compete. Ensure the club name is used as reference when submitting payment.
Bank details: HSBC
Sort Code: 40-44-33
Account Number: 62083051 - Coach, Team Manager and Chaperone passes will be available at no cost. Clubs must adhere to SE1048 Swim England Team Manager, Coach and Chaperone Policy. The correct number of passes must be applied for and paid for, numbers purchased are dependent on the maximum number of competitors clubs have attending at any one time.
- Clubs must contact the promoter if they have a swimmer who needs a chaperone in addition to their coach pass quota
- Only competitors reporting for their event, required volunteers and appointed officials are allowed on the poolside during the meet
- During warmups, only coaches holding valid meet passes will be permitted on the poolside
- Application for coach packs should be made when submitting entries
- Only Coaches/Team Manager’s wearing Coach Passes are permitted on the competitors balcony
- All Team Managers, Coaches and Chaperones must:
- Apply for their accreditation using the Swim England Membership platform. Swim England Membership Options.
- Ensure you have uploaded a photograph of yourself
- Then select ‘Purchase accreditations for events’
- Then select ‘Swim England DBS, Safeguarding, qualification check’ and submit a request for your accreditation to cover the correct date period
- You will be emailed your accreditation and there is no cost to pay for your accreditation
- This process will safeguard our swimmers by ensuring that all adults holding Coach passes have the right qualification and checks in place.
- The number of Coach passes requested will be available at the Front of House and are to be signed for by individuals holding a valid accreditation, including a photograph. Coach passes are to be returned at the end of the day.
- Ages will be as on 31st December 2024, all competitors must be aged 11 and over to compete on the day of their competition.
- Heats will be pre-seeded. Competitors will be required to sign in. The organisers reserve the right to amend the running order of the events and to add non-scoring competitors at their sole discretion should it become necessary. Entries will be seeded into heats from submitted times, these will be seeded before the event. Slowest heats will be swum first. All heats will be spearheaded
- Commemorative medals will be awarded to all competitors on the day of competition
- During the meet and in case of unforeseen circumstances out of our control the Referee may need to alter the conditions to ensure the smooth running of the competition
- Any swimmer breaking these conditions will be liable to disqualification from any or all events
- The Organiser reserves the right to ban the use of gas hooters, klaxons etc., which in the Organiser’s opinion, could be a hazard or danger to competitors, officials or spectators
- All clubs with five or more swimmers are kindly requested to provide qualified and licensed officials to assist with the officiating of the event during each session. The promoter will endeavour to ensure enough officials and timekeepers meet the licence requirements for each session, however if this proves not to be achievable the times for the swimmers will not be accepted by Rankings
- Officials who officiate at any of the Sessions will be entitled to Mileage Expenses at a Rate of 45p per mile from their home address to the Pool Venue and return, with a limit of one claim per day, regardless of the number of sessions attended on that day. Officials should request an Expenses Application Form from a Referee which should be completed and returned to that Referee during the duration of the Meet
- It is also requested of clubs that enough volunteers are encouraged to support the event to ensure our swimmers are competing in a safe and secure environment
- The Meet Promoter will make every effort to run the event. In any situation that the meet must be cancelled competitors are not eligible for full refunds of their entry fees. Proportionate refunds may be made but only after the promoter has covered all incurred costs
- The Promoter will make every effort to run the event at the advertised licence level. In any situation that the meet must be run at either unlicensed or at a lower licence level, competitors are not eligible for refunds of their entry fees
- Code of Conduct All clubs, their coaches, team managers, swimmers and parents are familiar with Swim England’s Code of Conduct which is included in Swim England’s Safeguarding Policy, known as Wavepower. This meet is run under the protection of this policy and all visitors to the complex will be expected to abide by the policy. Somerset ASA has a zero tolerance to any breach of any code of conduct and anyone who is deemed in breach of a code of conduct will be asked to leave the venue and reported to the Management Committee for further investigation
- Data Protection Declaration
- Competitors
- agree to abide by the Competition’s Entry Conditions
- must provide information which is correct and accurate to the best of their knowledge
- consent to their personal data being collected, stored, used, shared and transferred
by Somerset ASA in accordance with Somerset ASA’s Privacy Policy, which can be
found here: https://somersetasa.co.uk/privacy-policy/
- Clubs
- agree to act as a Data Processor on behalf of Somerset ASA for the collection,
storage, use, sharing and transfer of the personal data of members who have made
the above competitor declaration in support of entry into this competition - agree to submit Batch Entries which are correct and accurate to the best of their
knowledge must promptly make the Promoter aware of any exceptions and agree to resolve any queries directly with the member(s) concerned.
- agree to act as a Data Processor on behalf of Somerset ASA for the collection,
- Competitors
- Photography & Imagery Consent
- Your privacy is important to us. Any concerns during an event should be reported to the
Promoter or an appropriate member of the Meet Management team - This event may be photographed and videoed in accordance with our Privacy Policy
https://somersetasa.co.uk/privacy-policy/. Media may be displayed on our website
https://somersetasa.co.uk/ , on our social media accounts and used to promote the event
and events in the future. If you have any concerns, please refer to the ASA. Photography
Guidance in Wavepower 2024
https://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/ - Somerset ASA may have official photographers and may record the competition events in
which you are participating, and general images of swimmers, coaches, officials, parents
and volunteers will form part of the information we hold and use. In addition to the
purposes for general information set out above, Somerset ASA may use these recordings
and images for the purposes of education and training, inclusion in press releases and
Club Communications, and event promotion. - If swimmers, coaches, officials, parents and volunteers have any concerns with their child
/ themselves being photographed / filmed at our events please contact the Promoter by
email compsecretary@somersetasa.co.uk or call 07780 733 512 prior to the event. - Please note consent will be valid for 3 years or in the case of consent by a parent /
guardian on behalf of a child, the shorter period of 3 years, or until the child’s 16th
birthday. You can withdraw or change your consent at any time. - Where you do not grant consent, we will not be able to use your imagery except in certain
limited situations, such as where required to do so by law or to protect members of the
public from serious harm.
- Your privacy is important to us. Any concerns during an event should be reported to the
PROGRAMME OF EVENTS
Part One: Saturday, November 16th, 2024
Venue: Hutton Moor Leisure Centre, Weston-super-Mare
Warm-up starts at 17:00 Hours | Competition starts at 17:15 Hours
| Event | Description | Event | Description |
| 101 | Mixed 800m Freestyle | 102 | Mixed 1500m Freestyle |
Part Two: Saturday, November 23rd, 2024
Venue: Millfield School Pool
Warm-up starts at 17:00 Hours | Competition starts at 17:15 Hours
| Event | Description | Event | Description |
| 201 | Mixed 1500m Freestyle | 202 | Mixed 800m Freestyle |
QUALIFYING TIMES
Slower than the times stated below
FEMALE 2024
| Event | 11/12 | 13 | 14 | 15 | 16 | 17 | 18/Over |
| 800m Freestyle | 12:00:00 | 11:42.00 | 11:00.00 | 10:50.00 | 10:50.00 | 10:50.00 | 10:50.00 |
| 1500m Freestyle | 28:00.00 | 27:00.00 | 26:00.00 | 25:00.00 | 25:00.00 | 25:00.00 | 25:00.00 |
OPEN/MALE 2024
| Event | 11/12 | 13 | 14 | 15 | 16 | 17 | 18/Over |
| 800m Freestyle | 12:10:00 | 11:55.00 | 11:20.00 | 11:16.00 | 11:16.00 | 11:16.00 | 11:16.00 |
| 1500m Freestyle | 22:44.00 | 22:30.00 | 22:15.00 | 22:10.00 | 22:10.00 | 22:10.00 | 22:10.00 |
Ages will be as at December 31st, 2024
Minimum age to compete is 11-years-old on the day of competition