28 June 2025
SOMERSET COUNTY AMATEUR SWIMMING ASSOCIATION
INAUGURAL MASTERS MEET 2025
EVENT CONDITIONS & PROGRAM OF EVENTS
Date: Saturday 28th June 2025
Time: 9.30am - 5pm (approximately)
Location: Millfield School, Street
Entry closing date & time: Saturday 14th June, 5pm
Payment at time of entry submission by bank transfer only
Ages as of 31st December 2025
Events
50m & 100m Freestyle, Backstroke, Breaststroke & Butterfly
100m & 200m I.M. (Mixed)
200m Freestyle, Backstroke & Breaststroke (Mixed)
All events will be Heat Declared Winners (HDW)
PROMOTERS CONDITIONS
1 All events shall be competed for under Swim England Laws and Regulations Technical Rules of racing for Masters Swimming.
2 This meet has been designated as a Masters development meet to extend the opportunity of good class competition for emerging competitors.
3 The competition is open to members of clubs affiliated to Somerset ASA, eligible to compete and registered in accordance with Swim England laws and technical rules.
4 Should entries not be sufficient from Somerset Master swimmers, the meet will accept entries from outside of the County.
5 The entries will be input on a first come, first served basis until the meet if full.
6 The pool is a 25m 8-lane deck level competition pool.
7 The competition will be swum short course with anti-wave lane ropes
8 There will be a continuous warm up and cool down pool
9 Clubs are to contact the Meet Promoter if a secondary strobe light is required during the competition
10 All competitors must be Swim England Club Compete registered prior to submitting entries
11 The Female category is for birth sex females in accordance with Swim England’s Transgender and non-Binary Competition Policy. By entering the ‘Female’ category, a swimmer confirms that their birth sex is female
12 The age groups for individual Masters events shall be as follows for Open/Male and Females
18-24 years
40-44 years 60-64 years 80-84 years
25-29 years 45-49 years 65-69 years 85-89 years
30-34 years 50-54 years 70-74 years 90+ years
35-39 years 55-59 years 75-79 years
13 Entries are to be made via Hy-Tek Team Manager compatible format. All entries are to be emailed to somersetasa@gmail.com and include the information requested on the Event Entry Submission.
14 The closing date for entries will be 5pm on Saturday 14th June 2025
15 Confirmation of entries and entry fees to pay will be published on the Somerset ASA website on Sunday 15th June 2025 and on Meet Mobile.
16 Once entries have been confirmed no refunds will be given for competitors who subsequently withdraw.
17 The Promoter requests that any competitors who wish to withdraw, send an email to somersetasa@gmail.com this is to avoid empty lanes and unnecessary heats. No refunds will be paid when withdrawing or not attending.
18 A refund for withdrawal on medical grounds will be considered provided a request is made to the Promoter no later than 72 hours prior to the start date and time of the applicable weekend of competition and must be supported with a medical note within four weeks of that date.
19 Results will be published in Meet Mobile and on the Somerset ASA website.
20 Results will be forwarded to Swim England for inclusion into the Masters rankings and the British Swimming Masters Decathlon Competition.
21 The entry fee is £7.00 per event
22 Payment by BACS transfer only must be paid directly into the Somerset ASA bank account on the date of entry submission or within 7 days. Clubs or individuals who do not have evidence of cleared funds by the date above will not be entered into the competition. Ensure the club name is used as reference when submitting payment, or MastersLastnameInitial for manual entries
Bank details: HSBC
Sort Code: 40-44-33
Account Number: 62083051
23 Ages will be as on 31st December 2025.
24 Heats will be pre-seeded. Competitors do not need to sign in. The organisers reserve the right to amend the running order of the events and to add non-scoring competitors at their sole discretion should it become necessary. All events will be Heat Declared Winner. Entries will be seeded into heats from submitted times, these will be seeded before the event, where competitors have withdrawn late the lane will be left empty. Slowest heats will be swum first. All heats will be spearheaded
25 A commemorative medal will be awarded to all competitors.
26 During the meet and in case of unforeseen circumstances out of our control the Referee may need to alter the conditions to ensure the smooth running of the competition.
27 Any swimmer breaking these conditions will be liable to disqualification from any or all events
28 The Organiser reserves the right to ban the use of gas hooters, klaxons etc., which in the Organiser’s opinion, could be a hazard or danger to competitors, officials or spectators
29 Officials who officiate at any of the Sessions will be entitled to Mileage Expenses at a Rate of 45p per mile from their home address to the Pool Venue and return, with a limit of one claim per day, regardless of the number of sessions attended on that day. Officials should request an Expenses Application Form from a Referee which should be completed and returned to that Referee during the duration of the Meet
30 The Meet Promoter will make every effort to run the event. In any situation that the meet must be cancelled competitors are not eligible for full refunds of their entry fees. Proportionate refunds may be made but only after the promoter has covered all incurred costs
31 Code of Conduct All competitors are to be familiar with Swim England’s Code of Conduct which is included in Swim England’s Safeguarding Policy, known as WavePower. This meet is run under the protection of this policy and all visitors to the complex will be expected to abide by the policy. Somerset ASA has a zero tolerance to any breach of any code of conduct and anyone who is deemed in breach of a code of conduct will be asked to leave the venue and reported to the Management Committee for further investigation
32 Data Protection Declaration
1. Competitors
1. agree to abide by the Competition's Entry Conditions
2. must provide information which is correct and accurate to the best of their knowledge
3. consent to their personal data being collected, stored, used, shared and transferred by Somerset ASA in accordance with Somerset ASA's Privacy Policy, which can be found here: https://somersetasa.co.uk/privacy-policy/
2. Clubs
1. agree to act as a Data Processor on behalf of Somerset ASA for the collection, storage, use, sharing and transfer of the personal data of members who have made the above competitor declaration in support of entry into this competition
2. agree to submit Batch Entries which are correct and accurate to the best of their knowledge
3. must promptly make the Promoter aware of any exceptions and
4. agree to resolve any queries directly with the member(s) concerned.
33 Photography & Imagery Consent
1. Your privacy is important to us. Any concerns during an event should be reported to the Promoter or an appropriate member of the Meet Management team
2. This event may be photographed and videoed in accordance with our Privacy Policy https://somersetasa.co.uk/privacy-policy/. Media may be displayed on our website https://somersetasa.co.uk/ , on our social media accounts and used to promote the event and events in the future. If you have any concerns, please refer to the ASA. Photography Guidance in Wavepower 2025 https://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/
3. Somerset ASA may have official photographers and may record the competition events in which you are participating, and general images of swimmers, coaches, officials, parents and volunteers will form part of the information we hold and use. In addition to the purposes for general information set out above, Somerset ASA may use these recordings and images for the purposes of education and training, inclusion in press releases and Club Communications, and event promotion.
4. Please note consent will be valid for 3 years.
5. You can withdraw or change your consent at any time.
6. Where you do not grant consent, we will not be able to use your imagery except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm.
PROGRAMME OF EVENTS
Saturday 28th June 2025
Session: 1 Warm-up starts: 8.45am Session: 2 Warm-up starts: 1.15pm*
Competition starts: 9.30am* Competition starts: 2.00pm*
*Start times are a guideline and will be confirmed once all entries are received and confirmed.